OEM/ODM / Approval checklist
Make each approval clear.
Use a written scope, a defined sample reference and recorded changes to keep the project discussion specific.
01 / Review together
Before accepting the quotation
Commercial conditions must match the actual model and requested changes.
- Reference model, branding, component changes and any new engineering work.
- Project-specific MOQ, sample charges, tooling and setup requirements.
- Payment milestones, ownership terms and delivery assumptions in writing.
02 / Review together
Before approving the sample
Agree what the sample represents and how the decision will be recorded.
- Specification and component list with the revision identified.
- Sample findings, requested changes and unresolved points.
- Required testing and documents for the selected configuration.
- Written approval or a clear change list before the next stage.
03 / Review together
When a requirement changes
Keep the approved reference and the proposed change separate.
- Identify the part, artwork or requirement being changed.
- Review cost, timing, compatibility and evidence implications.
- Record the approval and update the reference used for subsequent work.
04 / Review together
Before production and shipment
Agree the handover requirements instead of relying on a generic timeline.
- Approved specification, sample decision and production-readiness actions.
- Inspection scope, packing checks and release responsibilities.
- Shipment documentation and required loading records.
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